A separate agreement governs the delivery, access and use of the RegDesk software or its services (The “Master Service Agreement” or “Terms of Service”), including the processing of any messages, files, or other content submitted through RegDesk software (collectively, “Client Data”). The organization (e.g, your employer or another entity or person) that entered into the Master Service Agreement (“Client”) controls their instance of the services (their “Client Account”) and any associated Client Data. If you have any questions about specific Client settings and privacy practices, please contact the owner of the Client Account.
Personally identifiable information is information that identifies or describes you, including, but not limited to, contact information (such as your name, company name, company address, telephone number, and e-mail address) and financial information (such as your social security number, credit card, or bank account number). Non-identifying information is information that does not identify you, such as your zip code (on its own), gender, age, and individual preferences. Certain non-identifying information may be considered a part of your personally identifiable information when combined with other identifiers (e.g., combining your zip code with your street address) in a way that enables you to be identified. RegDesk will collect, store, and use personally identifiable and non-identifying information you provide for the purposes described below. We collect such information when you (a) submit an inquiry by filling out one of the forms on the Website, (b) use any email or messaging functions available on the Website, (c) respond to a survey, subscribe to our newsletter, or request information or assistance through the Website, (d) are a registered user of RegDesk proprietary software.
RegDesk collects a variety of data if you are a visitor on the Website. The types of personal information collected typically includes, but in not limited to:
The types of confidential information collected if you are a Registered User:
Additional information collected: RegDesk may collect additional information submitted through our Website or if you participate in a focus group, contest, activity or event, apply for a job, request support, interact with our social media accounts or otherwise communicate with RegDesk.
All of the information that you provide on the Website or as a Registered User is maintained by RegDesk. Generally, no one is under a statutory or contractual obligation to provide any Client Data or Other Information (collectively, “Information”). However, certain Information is collected automatically and, if some information, such as Client Account setup details, is not provided, we may be unable to provide access to the Software.
Client Data will be used by RegDesk in accordance with the Client’s instructions, including any applicable terms in the Master Service Agreement and as required by applicable law. RegDesk is a processor of Client Data and Client is the controller. Clients may, for example, use the Software to grant and remove access to a Client Account, assign roles and configure settings, access, modify, export, share and remove Client Data. RegDesk uses Additional Information in furtherance of our legitimate interests in operating our Software, Websites and business. RegDesk may use the personally identifiable information you provide, separately or in combination with Additional Information we collect, for the following purposes:
RegDesk will solely share and disclose Client Data in accordance with a Client’s instructions, including any applicable terms in the Master Service Agreement and in compliance with applicable law and legal process. We may disclose your personally identifiable and other information as follows:
From time to time, we may disclose aggregate information about Registered Users of the Website to service providers, partners, advertisers or others, but such information will not include personally identifiable information. Except as described above, we do not rent, sell, or otherwise provide your personally identifiable information to third parties for marketing purposes, without your consent.
RegDesk works hard to protect information you provide from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store. Given the nature of communications and information processing technology, RegDesk cannot guarantee that information during transmission through the Internet or while stored on our systems, will be absolutely safe from intrusion by others. Here is our approach to security:
To the extent prohibited by applicable law, RegDesk does not allow use of our Software and Websites by anyone younger than 16 years old. If you learn that anyone younger than 16 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.
RegDesk takes reasonable steps to protect the Personal Data from loss, misuse and unauthorized access, disclosure, alteration, and destruction. We have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the Personal Data from loss, misuse, unauthorized access or disclosure, alteration or destruction. However, our Company cannot guarantee the security of Personal Data on or transmitted via the Internet. The personally identifiable information that you provide will be stored and maintained by RegDesk for so long as we, in our sole discretion, believe it is necessary or appropriate (a) to carry out the purpose(s) for which such information was collected, or (b) to comply with applicable laws, contracts, or other rules or regulations.
If you are a Registered User, you may update and correct the personally identifiable information maintained by RegDesk by logging into the Software and entering any new information about yourself. RegDesk reserves the right to deny access to your personally identifiable information: (a) when such denial of access is required by law, (b) when granting you access is reasonably likely to negatively impact other people’s privacy, (c) to protect RegDesk’s rights and property, and (d) when such requests are frivolous or made in bad faith.
VeraSafe has been appointed as RegDesk's representative in the European Union for data protection matters, pursuant to Article 27 of the United Kingdom General Data Protection Regulation. If you are located within the European Union, VeraSafe can be contacted in addition to or instead of firstname.lastname@example.org, only on matters related to the processing of personal data. To make such an inquiry, please contact VeraSafe using this contact form: https://verasafe.com/public-resources/contact-data-protection-representative or via telephone at: +420 228 881 031.
Alternatively, VeraSafe can be contacted at:
VeraSafe Ireland Ltd.
Unit 3D North Point House
North Point Business Park
New Mallow Road
VeraSafe has been appointed as RegDesk's representative in the United Kingdom for data protection matters, pursuant to Article 27 of the United Kingdom General Data Protection Regulation. If you are located within the United Kingdom, VeraSafe can be contacted in addition to or instead of email@example.com, only on matters related to the processing of personal data. To make such an inquiry, please contact VeraSafe using this contact form: https://verasafe.com/public-resources/contact-data-protection-representative or via telephone at: +44 (20) 4532 2003.
Alternatively, VeraSafe can be contacted at:
VeraSafe United Kingdom Ltd.
37 Albert Embankment
London SE1 7TL
Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. In general, the Client is the controller of Client Data. In general, RegDesk is the processor of Client Data and the controller of other information.
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